Midland & Northern Counties French Bulldog Club

  

RULES & REGULATIONS

 

 

RULE 1

 

NAME:          The Club shall be named MIDLAND & NORTHERN COUNTIES FRENCH BULLDOG CLUB (hereinafter for the purpose of these rules referred to as ‘The Club').

 

RULE 2

 

OBJECTS:      To encourage the breeding and judging of healthy French Bulldogs in accordance with the recognised standard of the breed, and to bring to the notice of the public their qualities. The Club is for the benefit of its Members and will not be classed as a trading business.  All profits from any source, function and/or activity of the Club shall be maintained for the benefits of, and for the further education of its Members in the management, training, showing, breeding and every aspect pertaining to French Bulldogs.

 

RULE 3

 

RULES:             The rules of the Club shall be binding upon Members and shall not be altered or varied except by the proceedings of an Annual General Meeting (AGM) or a Special General Meeting {SGM) of the Club. Notice of an Annual General Meeting convened for the purpose or alteration to the Rules shall be given in writing to the Secretary at least twenty-one days before such a meeting, and it shall be the duty of the Secretary to inform each Member of the Club of the proposed alteration or new Rules at least fourteen days before the said meeting.  No addition or amendment to these Rules passed 81 an Annual General Meeting (AGM) or Special General Meeting (SGM} shall become effective until after the Kennel Club has finally approved the addition, alteration or amendment

 

RULE 4

 

  CLUB ACCOUNTS:

a.    A Banking Account shall be opened in the name of the Midland & Northern Counties French Bulldog Club into             which all the revenue of the Club shall be paid and from which withdrawals shall only be made on the signature             of  two or more Officers.

b.    The financial year shall commence on 1st January and end on 31st December.

c.     The accounts of the Club shall be certified annually by one qualified accountant or two unqualified individuals              with accounting experience, appointed by the Committee, except if otherwise requested by the Kennel Club.  A          copy of the Statement of Accounts shall be sent to Committee Members prior to the AGM.

d.    Subscriptions shall be agreed by Members at General Meetings and notified to the Kennel Club. Subscriptions              are due on election and 1st January each year.  A reminder that subscriptions are due shall be sent to each                    Member and posted by 15th December the previous year. No one shall be a Member or entitled to the                          privileges of membership until dues are paid in full. Subscriptions must be received no later than six weeks                    before the date of the AGM for entitlement to privileges of membership. On payment of arrears the Member                may be admitted to membership at the discretion of the Committee.

 

 

RULE 5

 

CONSTITUTION:  The Club shall consist of Patrons, a President, Vice Presidents (not more than four), Chairman of        Committee, Vice Chairman of Committee, an Honorary Secretary, an Honorary Assistant Secretary (if deemed necessary), an Honorary Treasurer, and an unlimited number of Members. A list of Members names and addresses shall be kept by the Honorary Secretary and be open to inspection by Members and The Kennel Club at all reasonable times.

 

a.     MEMBERS:  Candidates for membership shall complete the official application form and be proposed by a Member and seconded by another Member of the Club. The Committee at their next meeting shall consider applications and approval for membership shall be by a majority vote.

 

 b    COMMITTEE:  the management of the Club will be by a committee of not more than twelve members all of                 whom shall have been members of the Club for not less than two years on first election.  Members of Committee         shall be elected by a vote of the Members cast by a secret ballot at the AGM or SGM of the club.

       Four Members of the Committee shall retire each year, having served a three-year term; these members are                   eligible for re-election.    

       The Committee may fill any vacancies that occur mid-term provided that the number of vacancies at any one                  time  does not exceed four Members of the Committee.

        Any Member who replaces another will have to stand again at the normal retirement of the replaced Member.

        A husband/wife/partner of a Committee Member may not serve on the Committee at the same time.

        Any Committee member missing three consecutive committee meetings will cease to be a member of the                    committee. However, in extenuating circumstances, the Committee may exercise its discretion over the a                       application of this rule.

         The Committee shall have the power to deal with any question relating to the management of the Club not                   provided for in these rules.

 

c.     THE CHAIRMAN AND VICE CHAIRMAN OF COMMITTEE:   These positions will be elected from the members            of the Committee at the first meeting following the AGM, and no person shall be eligible for election who has              not served at least two years as a member of Committee.

       The Chairman will preside at all Committee meetings, but if absent, the Vice Chairman will preside. If both are              absent, the Committee will elect a Chairman for that meeting.

        In the case of equal votes, the Chairman has a second or casting vote.

 

d.     THE HONORARY SECRETARY, THE HONORARY TREASURER AND THE HONORARY ASSISTANT SECRETARY             (when applicable):  These positions are to be appointed annually by the Committee at the first meeting                         following the AGM.

       A report of all business transacted at meetings is to be entered in a Minute Book kept for the purpose by the               Secretary.

       The Secretary and Treasurer shall keep proper books of accounts showing all receipts and expenditure.

       The Secretary and Treasurer need not be members of the Club.  The Secretary and/or Treasurer may or may not            be a member of Committee.

 

e.     PRESIDENT.  Shall be elected for two years by a vote of members cast by secret ballot at the AGM or SGM and             shall be eligible for re-election and may attend committee meetings.

 

f.      PATRONS & VICE PRESIDENTS:  Nomination is the prerogative of the Committee who must take into account              that the Offices are intended to confer the Clubs greatest honour, on one who has done much for the Breed or            the Club.  Election is for life.

 

RULE 6  

MEETINGS:

 

a.      ANNUAL GENERAL MEETINGS.  The AGM is to be held at a time and place decided by the Committee, to                    receive the Chairman's report, financial statement, the election of Officers and Committee in accordance with              Rule five b (5b). Eight members shall form a quorum.  Notification to be sent to paid up Members a month                    before the date indicating the closing date for nominations and agenda items. No business shall be transacted            at an AGM unless notice thereof appears on the Agenda with the exception of routine matters or those which              in the opinion of the Chairman are urgent.

 

b.       SPECIAL GENERAL MEETINGS:  The Committee shall at any time, upon a requisition in writing, signed by 10%             of the Members, and specifying the business for which such a Meeting is required, summon a Special General               Meeting of the Club. No other business other than detailed can be discussed.  If the Committee fails to call                   such a Meeting within fourteen days after receipt of the said requisition, those signing the same may call a                     meeting jointly.  A quorum shall equal the number signing.​

 

c.        COMMITTEE MEETINGS:  These may be held as often as is deemed necessary, but at least four per annum                   must be held.  Fourteen days notice must be given and four members shall form a quorum.

 

d.        SUB COMMITTEES:  the Committee may form sub-committees and may co-opt persons other than Club                        members.  The Chairman and Vice-Chairman shall be ex-officio members of all sub committees with voting                  powers.

 

e.        Voting by proxy shall not be permitted at any meeting.

 

RULE 7

 

            EXPULSION OF MEMBERS:  Any Member who shall be suspended under Kennel Club rule A42j(5) and/or                      disqualified under Kennel Club Rule A42j(9) shall ipso facto cease to be a Member of the Club for the duration              of the suspension and/or disqualification.

            If the conduct of any Member shall, in the opinion of the Committee of the Club be injurious or likely to be                    injurious to the character or interests of the Club, the Committee of the Club may, at a meeting the notice                    convening which includes as an object the consideration of the conduct of the Member, determine that a                      Special General Meeting (SGM) of the Club shall be called for the purpose of passing a resolution to expel                    him/her.

                        

            Notice of the Special General Meeting (SGM) shall be sent to the accused Member, giving particulars of the                  complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an                              explanation.  If at the Meeting, a resolution to expel is passed by a two thirds majority of the Members                          present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall                            thereupon cease for all purposes to be a Member of the Club except that he/she may, within two calendar                    months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as the                Kennel Club impose.

            If any Member is expelled for discreditable conduct in connection with dogs, dog shows, trials or                                    competitions, the society must report the matter in writing to the Kennel Club within seven days and supply                  any particulars required.

RULE 8

 

   RULES:     The rules of the Club shall be binding upon the Members and shall not be altered or varied except at an                AGM or SGM, notice of which includes details of the alteration to the Rules.  Such alterations shall not be                      brought into force until the Kennel Club has been advised and given its approval to the alterations.  New                      Rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted                                  immediately and be included in the society's constitution with effect from the Club's Annual Meeting.

 

RULE 9

 

   CHALLENGE CUPS AND TROPHIES:  All challenge cups and trophies presented to the Club shall become the sole            property of the Club, the donor having made the said challenge cup or trophy a gift to the Club.  The                           Committee have the right to alter the conditions and objects of the challenge cup or trophy should it be in the              interest of the breed and Club.

 

RULE 10

 

    DISPOSAL OF ASSETS.  In the event of the Club being defunct or wound up all assets after defraying and Club                  expenses or debts shall be disposed of by the Committee at their discretion. An appointee of the Committee              shall furnish the Kennel Club with a final statement of audited accounts with a record of the disposal of the                    property within six months of the Club being wound up.  The persons named as Officers and the Committee of            the Club on the last return furnished to the Kennel Club will be held responsible by the Kennel Club for the                  proper winding up of the Club.

 

RULE 11

 

    LIABILITY:  No Member or Officer of the Club shall incur any kind of liability in the name of the Club. Only the                      Honorary Secretary or Honorary Treasurer shall incur such liabilities with the authority of the Committee, and no            Member shall make use of the title of Midland & Northern Counties French Bulldog Club for the purpose of                  private advertisement or personal letters without the written permission of the Club.

 

RULE 12

 

    RULING BODY The Kennel Club shall be the final authority for interpreting the rules and regulations of the Club in             all cases relative to canine or Club matters.

 

RULE 13

 

           The Club shall not join any Federation of Societies or Clubs.

 

RULE 14

 

           No person while an undischarged bankrupt may serve on the Committee of, or hold any office or appointment             within a Kennel Club Registered Society.

 

RULE 15

 

    ANNUAL RETURNS:: The Officers acknowledge that during the month of January each year Maintenance of Title              fee will be forwarded to the Kennel Club whether by the Secretary or by Direct Debit, for continuance of                        registration and that by 31" July each year, other returns, as stipulated in the Kennel Club Regulations for the                Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural                        Societies and Municipal Authorities will be forwarded to the Kennel Club.

          The Secretary will include, with these Annual Returns, a list of all Club Members, with their addresses. The                      Officers acknowledge their duty to inform the Kennel Club of any change of Secretary of the Club which may                occur during the course of the year.

 

RULE 16

 

   JUDGING LISTS:  Judges lists prepared in accordance with current Kennel Club practice, shall be included in the                Club's Annual Returns to the Kennel Club.  The Club reserves unto itself the right to produce its own list of                    judges.